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Home » Archives » May 2012 » County & Some Members Of Public Confused By "Forms"

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05/03/2012: "County & Some Members Of Public Confused By "Forms""

According to a County press release, County Councilmembers Patty Miller & Richard Fralick said they received “calls and complaints” about the difficulty of filling out the information required on forms labeled “San Juan County Response to Shoreline Inventory Report,” which the public assumed were County forms.

While the County did have a form that could be down loaded, filled out and submitted, it was a simple lined paged with out extensive instructions, and some in the County did not even know it was on the county website.

But there was another form created by an attorney for the CSA (Common Sense Alliance), which included detailed recommendations they believed were important in ”providing accurate information regarding the CAO and SMP processes to enable property owners to take appropriate steps to have their voices heard regarding these matters affecting our community.”

The County said they were “not aware of the form’s existence and noted that because it was not a County form, there was no requirement for anyone to fill it out.” The County initially responded by sending out a press release warning the public about a bogus form that may be a “hoax", and added the County did not have a form -which in fact they did have- and that no form needed to be filled out.

But within minutes after learning the form in question may have been related to the CSA instructions and form, or perhaps people really were complaining about how difficult it was to understand the process, be it the CSA instructions, or the County instructions (which in fact did contain confusing errors and omissions), the County did the right thing and pulled the press release off of the County website.

In response to the County action, the CSA released their own press release that stated, in part, their goal was: “To help shoreline owners review the County’s more than 300 page Shoreline Inventory and Characterization Report (“Inventory & Characterization”) and an extensive number of maps prepared by its’ contractors, the Common Sense Alliance recently circulated a comment form prepared by our attorney, Sandy Mackie, and a step-by-step set of instructions to subscribers stating how to review the County’s Inventory & Characterization.’ Adding: “We stand by our efforts to assist our neighbors with this challenging review and the identification of errors in the draft Inventory & Characterization.

The County is well aware of the difficulty and confusion the whole update process has generated, and with regard to the expressed concerns and complaints on the need to send in comments by April 30th (now of course past), the County Council “has asked the County Administrator to look into the situation and recommend whether the deadline for submitting comments should be extended for a second time. Meanwhile County Planning staff members are reviewing the comments it has received along with technical reviews dealing with how the consultant gathered, analyzed and organized the report’s data. If modifications are called for, additional comments may be solicited.

How sausage is made.

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